Please refer all Medication Administration Program questions to Temple University Harrisburg
The help desk portal can be accessed by going to: www.MAHelpDesk.com
Right to Know
Department of Human Services Right to Know Law Policy – effective January 1, 2009
Frequently Asked Questions
In order to learn how to use the new help desk portal, please open our informational document. This document: Helpdesk: How to Access New Help Desk Ticketing Systemcontains tips about how to fill out the ticket in order to receive the best service. In order to open a ticket, click here: How to access Help Desk User Portal You can open a ticket right here. Please note that you may need to check your spam folder if you don’t receive a reply.
In order to implement add your agency to the system you must complete the AgencyEntity_Role_Designation_Form. Also in order to implement the on-line registration process, each Agency/Entity will need to identify individuals to fill two roles for the Agency/Entity. In order to register a staff for the Train the Trainer course and use the on-line registration process, each Agency/Entity must identify an Agency Administrator and Primary Contact(s). If this information is not received, your Agency/Entity will not be able to register staff for the training.
Please complete the information in the AgencyEntity_Role_Designation_Form so that your Agency/Entity’s “Agency Administrator and Primary Contact/s” can be identified in the Medication Administration On-line Registration system and submit the form by opening a ticket and creating the category, Agency Entity Role Designation issue. Click here to submit a ticket.
After the requested information has been received, the person(s) identified will receive an email with his/her username and password for the role in which they have been designated.
The following two forms were revised in July 2017. It is not mandatory that you use them. You may continue to use the forms you used previously.
The webcast clarifies when remediation is required for the initial training of students in the online course. The webcast contains scenarios about:
When remediation is not required,
When remediation is required,
And, when the specific type of remediation is at the trainer’s discretion.
Also included in the webcast are tips about transferring student testing scores from the online student course to the Summary and Certification Form for Initial Training.
As stated in the Student Training, Testing and Monitoring webcast of Lesson 12, in order to become certified to administer medication, the student must earn 90 points or more on the testing components; which includes the Multiple Choice exam, Written Documentation exam, and Handwashing and Gloving Skills, and successfully complete 4 medication observations.
If your Agency information is not listed in the drop-down field, it is because your agency has not submitted the necessary information as requested according to the ODP Announcement 084-11 dated July 1, 2011. This Announcement explained the new Medication Administration Online Registration process that began August 1, 2011. The Announcement requested Agency/Entity Directors to identify an Agency/Entity Administrator and a Primary Contact person to manage and register those taking the Train the Trainer or Recertification courses. If your Agency/Entity has not responded to the request, your information is not in the system and you will not be able to register.
If you receive an error message when creating your profile that your username is already in use, consider two things:
- If you have registered in the past, use the Forgot Password link located under Registration & Login on the black navigational banner of the Main Website to ensure that you do not have to register as a new user.
- If you have not registered in the past and the username you selected is already in use (identified in the error message) by another person, select another username by revising your initial attempt. DO NOT MAKE MULTIPLE ACCOUNTS!
If you have registered in the past on the Medication Administration Website, use the Forgot Password link.
If you are unsure whether you are registered as a user on the Medication Administration Website, the Primary Contact for your agency can access the site and let you know. If you have further questions contact the help desk.
The Administrator manages the agency/entity profile. The Administrator also manages primary contacts by:
- Adding a new Primary Contact (name, email address, address, phone)
- Updating an existing Primary Contact
- Deactivating a Primary Contact
The Primary Contact role is to manage primary contact profile, employee profiles, verify employment, approve employee requests to participate in training and provide online payment for the employee to participate in the course. The Primary Contact:
- Assists Users with Registration
- Updates Profile including deactivating a person’s employment
- Verifies Employment by
- Logging in as Primary Contact
- Clicking on Request tab
- Confirming Employment
- Provides online payment for individuals registering training
- Receives notification of employees pass/fail of course
- Access to employee trainer certificate
Trainers who are certified in both the old course and the new course:
- Currently, may train students using either course, regardless of the date of expiration of certification in the old course.
- Must transition to the new course by a date to be determined.
Providers are being given this phase-in option so that each agency can develop a plan to transition to the new course on the timeline that works best for the agency. It is expected that all agencies will be fully transitioned to the new course by a later date to be determined.
Materials and support for the old course will be available until a later date to be determined.
Yes, there is a refund policy. Once a training participant has started the Train the Trainer online course work, refunds will not be granted.
Transfer of funds to another employee/trainer candidate can be granted upon request by the Agency’s Primary Contact only when there has been a termination of employment, medical emergency, unanticipated medical leave, or death prior to the start of the online testing and upon request.
To request a refund the Agency’s Primary Contact can contact the help desk.
The Trainer may request a paper exam by sending an email request to firstname.lastname@example.org – The trainer will receive a form to complete in order for the exam (and answer sheet to be sent. You must be a trainer in our system in order to request and receive a Paper Exam.
Successful Completion of the following is required:
- Student Course
- Multiple Choice and Written Documentation Exams
- Handwashing and Gloving
- 4 Medication Observations
Please see the attached grid to review the remediation schedule.